{"id":5859,"date":"2025-05-15T15:22:38","date_gmt":"2025-05-15T21:22:38","guid":{"rendered":"https:\/\/web.blockadvisors.com\/?p=5859"},"modified":"2025-07-29T10:05:08","modified_gmt":"2025-07-29T16:05:08","slug":"writing-off-car-expenses-for-business","status":"publish","type":"post","link":"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/writing-off-car-expenses-for-business\/","title":{"rendered":"Writing off a car for business: What are your options for claiming a business vehicle tax deduction?"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-writing-off-a-car-for-business-key-takeaways\">Writing off a car for business &#8211; Key takeaways<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Two deduction methods are available<\/strong>: You can write off business vehicle expenses using either the standard mileage rate (70\u00a2 per mile in 2025) or the actual expense method, which accounts for costs like gas, repairs, and insurance.<\/li>\n\n\n\n<li><strong>Eligibility depends on your role and usage<\/strong>: Self-employed individuals can deduct vehicle expenses, but only if the vehicle isn\u2019t part of a fleet and is used for business purposes.<\/li>\n\n\n\n<li><strong>Accurate records are essential<\/strong>: To claim deductions, you must track business miles and expenses carefully, and use the correct IRS forms such as a Schedule C.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>Driving and maintaining a vehicle as part of your business can mean added car expenses. Luckily, you can offset those costs by writing off car expenses as a business expense when you file your taxes.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"240\" height=\"159\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/01\/image.jpeg\" alt=\"A woman standing in front of a truck after learning about writing off a car for business\" class=\"wp-image-7316\"\/><\/figure>\n<\/div>\n\n\n<p>Maybe you use your truck occasionally for your lawn business. Or perhaps you exclusively drive your minivan for catering jobs.<\/p>\n\n\n\n<p>In either case, you have two options for a business vehicle tax deduction. You can use either of these methods:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Standard mileage rate<\/li>\n\n\n\n<li>Actual expense method<\/li>\n<\/ol>\n\n\n\n<p>Knowing which option to take will depend on your unique situation. The first step is determining whether you qualify.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Write Off a Business Vehicle | Block Advisors\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/v6q1uOVqD9o?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-business-vehicle-write-off-who-can-deduct-vehicle-expenses\">Business vehicle write-off: Who can deduct vehicle expenses?<\/h2>\n\n\n\n<p>The Internal Revenue Service (IRS) identifies taxpayers who qualify to claim a business vehicle tax write-off as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Self-employed individuals<\/strong>. <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/sole-proprietorship-tax\/\">Sole proprietors<\/a> and owners of limited liability companies (LLCs) with a tax classification that allows pass-through income on Tax Form 1040 qualify for the write-off.<\/li>\n\n\n\n<li><strong>Certain types of employees<\/strong>. Qualified performing artists, reservists in the U.S. armed forces, and fee-based state or local government officials qualify to claim the business vehicle write-off.<\/li>\n\n\n\n<li><strong>Individuals traveling for <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/adjustments-and-deductions\/volunteer-work-tax-deductions\/\">volunteer<\/a><\/strong><strong> work or medical appointments<\/strong>. These individuals can write off miles only for specific trips if they itemize deductions on Schedule A.<\/li>\n<\/ul>\n\n\n\n<p>Read on and we\u2019ll cover how business owners and self-employed individuals can write off eligible vehicles as a business expense.<\/p>\n\n\n\n<p><em>Note: You can\u2019t claim your car as a deduction if you use five or more cars. That\u2019s considered a fleet. Also, if you are an employee and not the business owner, you can\u2019t claim a business vehicle write-off at all, even if you aren\u2019t fully reimbursed at the standard mileage rate.<\/em><\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-large-article-cta\" class=\"wp-block-create-block-hrb-large-article-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-large-article-cta--image\" style=\"background-image:url(&quot;https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/01\/ba-sb-certified-tax-pro-brenda-w-1200x1200-1.webp&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-large-article-cta--copy #ffffff\"><h3 class=\"main-heading\">Do I qualify for a business vehicle write-off?<\/h3><p class=\"main-copy\">Get answers from a trusted Small Business Certified Tax Pro<\/p><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.blockadvisors.com\/find-a-pro\/\">Make an appointment<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-business-vehicle-tax-deduction-standard-mileage-rate-vs-actual-expense-method\">Business vehicle tax deduction: standard mileage rate vs. actual expense method<\/h2>\n\n\n\n<p>Two options are available for the business vehicle tax deduction: standard mileage rate and actual expense method. To use the standard mileage rate, you must use this method the first year the car is used in a business. Then in later years, you may choose between the actual and standard mileage methods.<\/p>\n\n\n\n<p>Let\u2019s dive into each method so you can evaluate which is best for writing off a car for business in your situation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-standard-mileage-rate\"><a><\/a>Standard mileage rate<\/h3>\n\n\n\n<p>The <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/adjustments-and-deductions\/mileage-deduction-rules\/\">standard mileage rate<\/a> lets you claim the business vehicle tax deduction for every qualified business mile you drive.<\/p>\n\n\n\n<p>Self-employed individuals can claim <a href=\"https:\/\/www.irs.gov\/newsroom\/irs-issues-standard-mileage-rates-for-2024-mileage-rate-increases-to-67-cents-a-mile-up-1-point-5-cents-from-2023\" target=\"_blank\" rel=\"noreferrer noopener\">67 cents per mile in 2024<\/a> for miles driven for work. In 2025, the rate increased to <a href=\"https:\/\/www.irs.gov\/newsroom\/irs-increases-the-standard-mileage-rate-for-business-use-in-2025-key-rate-increases-3-cents-to-70-cents-per-mile\" target=\"_blank\" rel=\"noreferrer noopener\">70 cents per mile <\/a>starting on January 1 and until further notice.<\/p>\n\n\n\n<p>If you drive frequently for business, the amount can add up. For example, if you drove 8,000 business miles in 2025, you would multiply that number by the business mileage rate. As a self-employed individual, you would have a tax deduction of $5,600.<\/p>\n\n\n\n<p><em>8,000 miles \u00d7 $0.70\/mile = $5,600<\/em><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-what-are-business-miles\"><a><\/a>What are business miles?<\/h4>\n\n\n\n<p>Business miles include all miles driven for professional purposes, with a few exceptions.<\/p>\n\n\n\n<p>What counts:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Driving from your office to meet with clients.<\/li>\n\n\n\n<li>A trip to the bank, post office, or office supplies store.<\/li>\n\n\n\n<li>Traveling from the office to meet with your accountant or attorney.<\/li>\n\n\n\n<li>Driving from your main office location to other office locations.<\/li>\n<\/ul>\n\n\n\n<p>What doesn\u2019t count:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can\u2019t claim the miles you commute to and from the office from your home. But, if your home is your main office location, trips from home do count as mileage.<\/li>\n\n\n\n<li>You can\u2019t deduct personal use trips or errands.<\/li>\n\n\n\n<li>Making a work call while in the car does not count as business miles.<\/li>\n<\/ul>\n\n\n\n<p>You also can claim tolls and parking fees if you use the standard mileage rate.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-keep-detailed-records\">Keep detailed records<\/h4>\n\n\n\n<p>You must track your miles as written evidence of your business mileage. Keep a calendar in your car or log the miles on your phone. In your mileage log you should include the number of miles per trip, where you went, the date, and the business purpose. It\u2019s important to keep an ongoing record of your trips rather than try to record your trips after time goes by.<\/p>\n\n\n\n<p>You also need to record the total miles you drive during the year. Write down your odometer reading on the first day you use your car for business and the last day of your tax year.<\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-large-article-cta\" class=\"wp-block-create-block-hrb-large-article-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-large-article-cta--image\" style=\"background-image:url(&quot;https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/09\/HMC_Graphic.png&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-large-article-cta--copy #ffffff\"><h3 class=\"main-heading\">Need help understanding mileage tax deductions?<\/h3><p class=\"main-copy\">Block Advisors has your back.<\/p><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.blockadvisors.com\/find-a-pro\/\">Talk with a pro<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-actual-expense-method\">Actual expense method<\/h3>\n\n\n\n<p>The actual expense method lets you claim a business car deduction for a percentage of the total amount you spend on your car. You simply need to keep track of the amounts you pay for your car throughout the year. What if you use your vehicle for personal and business use \u2014 like the example of a truck used occasionally for a lawn care business?<\/p>\n\n\n\n<p>If your personal car sometimes doubles as a work car (for another example, you use it to drive for a rideshare company), you\u2019ll need to calculate the business-use percentage based on the number of miles you drive for work.<\/p>\n\n\n\n<p>Let\u2019s learn how to write off a vehicle as a business expense. And, if you\u2019re like the lawn care business owner, you can use the same steps to understand how to write off a truck for business!<\/p>\n\n\n\n<p>The following often count as a deductible expense:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Repairs and maintenance<\/li>\n\n\n\n<li>Gas and oil<\/li>\n\n\n\n<li>Garage rent<\/li>\n\n\n\n<li>Car insurance<\/li>\n\n\n\n<li>Loan interest<\/li>\n\n\n\n<li>Registration fees and licenses<\/li>\n\n\n\n<li>Rental or lease payments<\/li>\n\n\n\n<li>Tires<\/li>\n\n\n\n<li>Tolls and parking<\/li>\n\n\n\n<li>Depreciation<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-deduction-calculation-example\"><a><\/a>Deduction Calculation Example<\/h4>\n\n\n\n<p>To calculate the deduction, you want to add up the deductible car expenses from the list above. Let\u2019s say you paid $1,800 in repairs, $1,600 in gas, $600 for insurance, $450 for tires, and $50 for tolls and parking for your car. That comes to $4,500 in actual expenses.<\/p>\n\n\n\n<p><em>$1,800 + $1,600 + $450 + $600 + $50 = $4,500<\/em><\/p>\n\n\n\n<p>Next, figure the percentage of business use of the car. This amount is calculated based on the number of business miles on the car and the number of total miles. (See the standard mileage rate information above to understand what you can claim as business miles.) Let\u2019s say you drove your car 8,000 miles for business, and your total mileage on the car was 10,000. The business use percentage would be 80%.<\/p>\n\n\n\n<p><em>8,000 \/ 10,000 = 0.8<\/em><\/p>\n\n\n\n<p><em>0.8 \u00d7 100% = 80%<\/em><\/p>\n\n\n\n<p>Now, multiply the actual expenses times the percentage to get the deduction of $3,600.<\/p>\n\n\n\n<p><em>$4,500 \u00d7 80% = $3,600<\/em><\/p>\n\n\n\n<p>Another expense you may be able to include in the actual expense method is depreciation, which represents a set portion of the purchase price of the vehicle. Depreciation is explained below.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-should-you-use-the-standard-mileage-rate-or-the-actual-expense-method\"><a><\/a>Should you use the standard mileage rate or the actual expense method?<\/h3>\n\n\n\n<p>You can do a simple calculation to determine what would be the best choice. Using the example above, you had 8,000 business miles. To figure the amount using the 2025 standard mileage rate, simply multiply 8,000 miles times a rate of 70 cents per mile. You get a total of $5,600.<\/p>\n\n\n\n<p>Then, compare the actual expense method calculation of $3,600 with the standard mileage rate of $5,600. This year, the standard mileage rate would be best for the tax deduction. But keep in mind that factoring in depreciation or changing other variables may change which method reduces your tax bill most.<\/p>\n\n\n\n<p><em>$3,600 &lt; $5,600<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-can-i-write-off-a-vehicle-purchase-for-business-use\"><a><\/a>Can I write off a vehicle purchase for business use?<\/h2>\n\n\n\n<p>If you claim actual expenses, you may qualify to write off a portion of the purchase price each year. You can\u2019t write off the purchase price in any year you claim a standard mileage rate deduction. If you claim actual expenses, you may qualify to write off a portion of the purchase price each year through <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/section-179-expensing\/\">Section 179 expensing<\/a>.<\/p>\n\n\n\n<p>The <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/section-179-deduction-vehicle-list\/\">Section 179 deduction<\/a> lets you deduct some of the purchase price of the car in the year you bought it, but with limits. For instance, you must use the car for business at least 50% of the time, and you can only deduct the percentage of the car that you use for work.<\/p>\n\n\n\n<p>Bonus depreciation may be available the first year the car is placed in service, but there is a first-year limit. (Related: <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/tax-reform-and-bonus-depreciation\/\">What qualifies for bonus depreciation<\/a>?)<\/p>\n\n\n\n<p>If you can\u2019t deduct the entire purchase price of the car, you have an option. You can claim <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/depreciating-assets\/\">depreciation<\/a> every year for general wear and tear on the car, even if you claim the Section 179 deduction or a bonus depreciation deduction.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-write-off-a-car-for-business-use-forms-you-ll-need\"><a><\/a>How to write off a car for business use: Forms you\u2019ll need<\/h2>\n\n\n\n<p>Here\u2019s a quick rundown of the forms to use when writing off a car for business on your tax return:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Self-employed individuals use <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/schedule-c\/\">Schedule C<\/a> of Form 1040.<\/li>\n\n\n\n<li>Partners and members of multi-member LLCs use <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/schedule-e-tax-form\/\">Schedule E<\/a> to deduct qualifying unreimbursed partnership expenses.<\/li>\n\n\n\n<li>Certain types of employees use <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f2106.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Form 2106<\/a>.<\/li>\n\n\n\n<li>Individuals traveling for volunteer work or medical appointments use <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f1040sa.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Schedule A<\/a>.<\/li>\n\n\n\n<li>Everyone uses Schedule A to deduct personal property taxes.<\/li>\n\n\n\n<li>Those claiming depreciation use <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/form-4562\/\">Form 4562<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>Driving and maintaining a vehicle as part of your business can mean added car expenses. Luckily, you can offset those costs by writing off eligible vehicles as business expenses when going through your <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/tax-forms-for-small-businesses\/\">small business tax forms<\/a> and filing your taxes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-block-advisors-can-help-with-business-car-deductions\">How Block Advisors can help with business car deductions<\/h2>\n\n\n\n<p>Still have questions about how to write off a car, truck, or passenger vehicle as a business expense? The small business certified tax pros at Block Advisors have answers. We\u2019ll help you determine your deductions and answer your important tax questions so you can get back to running your small business.<\/p>\n\n\n\n<p>Need help beyond <a href=\"https:\/\/www.blockadvisors.com\/small-business-tax-preparation\/\">tax preparation<\/a>? Our <a href=\"https:\/\/www.blockadvisors.com\/business-formation-incorporation-services\/\" target=\"_blank\" rel=\"noreferrer noopener\">business formation<\/a>,\u202f<a href=\"https:\/\/www.blockadvisors.com\/small-business-bookkeeping-services\/\" target=\"_blank\" rel=\"noreferrer noopener\">bookkeeping<\/a>,\u202fand <a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\" target=\"_blank\" rel=\"noreferrer noopener\">payroll<\/a> services support your small business year-round.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.blockadvisors.com\/find-a-pro\/\">Make an appointment<\/a> to get help today.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.blockadvisors.com\/\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"436\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1024x436.jpg\" alt=\"Block Advisors by H&amp;R Block Logo\" class=\"wp-image-7233\" style=\"width:250px\" srcset=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1024x436.jpg 1024w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-300x128.jpg 300w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-768x327.jpg 768w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1536x655.jpg 1536w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1200x511.jpg 1200w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1600x682.jpg 1600w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4.jpg 1800w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n<\/div>\n\n\n<p><em>This article is for informational purposes only. The content may not constitute the most up-to-date information and should not be construed as legal advice.&nbsp;<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Writing off a car for business &#8211; Key takeaways Driving and maintaining a vehicle as part of your business can\u2026<\/p>\n","protected":false},"author":1,"featured_media":5864,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1171],"tags":[],"class_list":["post-5859","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-small-business-tax-prep"],"acf":[],"yoast_head":"<title>How To Claim a Business Vehicle Tax Deduction | Block Advisors<\/title>\n<meta name=\"description\" content=\"Do you use your car for business? 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