{"id":7455,"date":"2025-05-14T14:57:00","date_gmt":"2025-05-14T20:57:00","guid":{"rendered":"https:\/\/www.blockadvisors.com\/resource-center\/?p=7455"},"modified":"2025-05-15T13:52:03","modified_gmt":"2025-05-15T19:52:03","slug":"form-944","status":"publish","type":"post","link":"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/form-944\/","title":{"rendered":"Form 944: Definition, instructions, and who needs to file it"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">If you\u2019re a small business owner, you may have received a notice from the Internal Revenue Service (IRS) that says you must file IRS Form 944. Don\u2019t be alarmed if you receive this notice \u2013 it\u2019s standard practice for smaller businesses that must report their tax obligations. But what exactly is Form 944, and why does your small business need to file one?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here are some things you should know about Form 944. Learn who needs to file it and read step-by-step instructions to help you file your return accurately and confidently.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-irs-form-944\">What is IRS Form 944?<\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Form-944-1024x536.jpg\" alt=\"IRS Form 944 sitting on a table. A red pen is resting on top of the form.\" class=\"wp-image-7458\" style=\"width:300px\" srcset=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Form-944-1024x536.jpg 1024w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Form-944-300x157.jpg 300w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Form-944-768x402.jpg 768w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Form-944.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">If your small business has employees, you must report income and payroll taxes that you withheld from their checks as part of your tax obligations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">IRS Form 944 is titled the \u201cEmployer\u2019s Annual Federal Tax Return.\u201d It is a tax form that reports the taxes you\u2019ve withheld from your employees\u2019 paychecks. These include federal income tax, social security tax, and Medicare tax. This IRS document also calculates and reports your Social Security and Medicare (<a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/what-is-the-fica-tax-rate\/\">FICA<\/a>) tax liability as an employer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s a breakdown of everything you can report:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-owners\/things-consider-when-setting-employee-compensation-levels\/\">Employee wages and tips<\/a><\/li>\n\n\n\n<li>Federal income tax withheld<\/li>\n\n\n\n<li>Employer and employee share of Social Security and Medicare taxes<\/li>\n\n\n\n<li>Adjustments to Social Security and Medicare wages and tips<\/li>\n\n\n\n<li>Small business tax credit for increasing research activities<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-form-944-vs-941-what-s-the-difference\">Form 944 vs 941: What\u2019s the difference?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Most employers are familiar with <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/form-941\/\">Form 941<\/a>, Employer\u2019s Quarterly Federal Tax Return. They must file it quarterly to meet IRS reporting requirements. So, if you\u2019re an employer with a small business, you may wonder why you received a notice for Form 944 vs Form 941.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In 2007, the IRS introduced Form 944 to improve efficiency and decrease time spent by employers completing paperwork. It was created particularly for small businesses with fewer employees and, therefore, less tax liability. Form 944 is the annual equivalent of the quarterly Form 941. In other words, some small businesses must only file a 944 form once per year rather than filing a 941 form four times yearly.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You will receive Form 944 instead of Form 941 if you have an annual employment tax liability of no more than $1,000 and expect to pay $5,000 or less in total employee wages for the year. Employers will list the same information on both forms.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Form 941 vs. Form 944: What&#039;s the Difference? | Block Advisors\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/g1DZeoEudbQ?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-who-needs-to-file-form-944\">Who needs to file Form 944<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Again, to be eligible to file this form, your small business must have $1,000 or less in total annual payroll tax liability. It\u2019s important to note that the IRS must notify you in writing of your eligibility to file Form 944 instead of 941. Pay close attention to this notice because it will state whether your small business is <em>required<\/em> or <em>eligible<\/em> to file the tax form.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are required to file Form 944, you must file this tax form. You cannot file Form 941 unless you\u2019ve requested and received permission from the IRS. However, if you\u2019re only eligible and not required to file Form 944, you can continue to file Form 941 every quarter if you wish to do so. If you did not receive any notice from the IRS, you should file Form 941.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have not received an IRS notice that you are eligible but believe your employment tax liability meets the requirements, you can contact the IRS via mail or phone to request a change. This request must be made within the first month of the year, and if the IRS does change your filing requirements, you will be sent a written notice.<\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-large-article-cta\" class=\"wp-block-create-block-hrb-large-article-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-large-article-cta--image\" style=\"background-image:url(&quot;https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/01\/20210119HR_Block_127.R1-1-scaled.jpg&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-large-article-cta--copy #ffffff\"><h3 class=\"main-heading\">Tax expertise to fit your small business<\/h3><p class=\"main-copy\">File self-employed taxes with a professional today<\/p><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.blockadvisors.com\/small-business-tax-preparation\/self-employed-taxes\/\">Get started<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-form-944-filing-exemptions\">Form 944 filing exemptions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Small businesses should be aware of some exceptions to filing requirements for this form. Even if your small business meets the lower tax liability requirement, you are <strong>not eligible<\/strong> if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You only employ <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/nanny-taxes\/\">household employees<\/a><\/li>\n\n\n\n<li>You only employ agricultural employees<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-do-i-need-to-file-a-944-if-i-have-no-employees\">Do I need to file a 944 if I have no employees?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Yes, even if you have no employees, if the IRS notified you, you must complete Form 944. In this scenario, you will fill out the form to the best of your ability, skipping over the parts that apply to withheld wages.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-where-to-find-form-944\">Where to find Form 944<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You may wonder where to find the tax form if you have received notice that you\u2019re required or eligible to file Form 944. Like other <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/tax-forms-for-small-businesses\/\">small business tax forms<\/a>, you can find it on the <a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-form-944\" target=\"_blank\" rel=\"noreferrer noopener\">IRS website<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-large-article-cta\" class=\"wp-block-create-block-hrb-large-article-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-large-article-cta--image\" style=\"background-image:url(&quot;https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/DIY-Taxes--scaled.jpg&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-large-article-cta--copy #ffffff\"><h3 class=\"main-heading\">File small business taxes on your own time<\/h3><p class=\"main-copy\">Get help from a live expert and AI Tax Assist<\/p><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.blockadvisors.com\/small-business-tax-preparation\/\">Get started<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-form-944-instructions-how-to-file\">Form 944 instructions: How to file<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Like with most business tax forms, there are different ways you can submit your completed 944 form. You can file it physically by printing a copy you either filled out on your computer or a blank copy you fill out by hand, then mail it. If you mail a paper copy, the IRS instructions specify the location to send it to, as this differs depending on your state and if you&#8217;re filing with a payment. You can also file electronically, which the IRS encourages. You can submit the form yourself using an IRS-approved software provider or with a tax professional, such as a Block Advisors <a href=\"https:\/\/www.blockadvisors.com\/find-a-pro\/\">small business certified tax pro<\/a>, authorized to file on your behalf.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">No matter how you submit your 944 form, the steps for filing are the same. There is an employer information section and five parts. We&#8217;ll outline those below \u2014but you can always leave the paperwork to us\u2014it\u2019s why we\u2019re here! Let our <a href=\"https:\/\/www.hrblock.com\/tax-offices\/business-services\/\">small business tax pros<\/a> take care of your Form 944 so you can get back to doing what you love.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-top-of-form-944-basic-business-information\">Top of Form 944: Basic business information<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The top of the document requests your basic identifying information:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/how-to-get-an-ein\/\">Employer Identification Number<\/a> (EIN)<\/li>\n\n\n\n<li>Name<\/li>\n\n\n\n<li>Trade name (if applicable)<\/li>\n\n\n\n<li>Address<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-part-1\">Part 1<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The first part of Form 944 is where you will report the total wages paid to your employees as well as the total amount of federal income tax withheld for the tax year. You\u2019ll provide details about employee wages, tips, and other compensation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this section, you will also calculate Social Security and Medicare taxes. Lastly, by comparing your total deposits to your tax liability, you\u2019ll determine if you owe the IRS or have a balance due.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-part-2\">Part 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The second section of Form 944 is where you report your business\u2019s deposit schedule and tax liability for the year. First, check whether line 9 in Part 1 is less than $2,500. If that value is less than $2,500, skip this section and go to Part 3. If it\u2019s $2,500 or greater, enter your tax liability for each month.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-part-3\">Part 3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The third part asks if your business is closed or if you have stopped paying wages. If either applies to your small business, check the box and fill in the last date you paid employees. Otherwise, leave this section blank and move to Part 4.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-part-4\">Part 4<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The fourth section asks if you want to grant the IRS permission to speak with a third-party designee. This could be an employee, tax preparer, CPA, or someone else you would like to allow the IRS to speak to on your business\u2019s behalf. So, if you enlist the help of a tax pro at Block Advisors, for instance, you will indicate it here.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-part-5\">Part 5<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The fifth and final part of Form 944 asks you to sign your name affirming that you\u2019ve examined the return and believe it is accurate and complete. If you use a tax preparer, they fill in their information in the \u201cPaid Preparer Use Only\u201d area.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-file-form-944-and-make-a-payment-if-necessary\">File Form 944 and make a payment, if necessary<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Once you or your tax pro have reviewed the information you provided and signed off where necessary, the form is now complete! File the form either electronically or by mail by the deadline. If you must pay the IRS, you can mail Form 944-V along with Form 944 and a check or money order or pay your balance online.<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p>&#8220;Form 944 is due by January 31st every year, regardless of your chosen filing method. If the date falls on a weekend or Federal holiday, the deadline moves to the next business day.&#8221;<\/p><cite><img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" class=\"wp-image-7461\" style=\"width: 150px;\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Calendar-1.png\" alt=\"Tax Deadline Calendar\" srcset=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Calendar-1.png 539w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Calendar-1-300x300.png 300w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Calendar-1-150x150.png 150w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2024\/02\/Calendar-1-60x60.png 60w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/><\/cite><\/blockquote><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-irs-form-944-deadlines-and-important-due-dates\">IRS Form 944 deadlines and important due dates<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The form is due by January 31st every year, regardless of your chosen filing method. If the date falls on a weekend or Federal holiday, the deadline moves to the next business day.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-penalties-for-late-filing\">Penalties for late filing<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you fail to file IRS Form 944 by the deadline, you may incur a 5% penalty on the tax owed for each month the return is late. If you pay late or do not pay the full amount owed, you may be charged 2-15% of the unpaid tax, determined by the number of days the amount remains unpaid.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-help-with-submitting-form-944-for-your-small-business\">Help with submitting Form 944 for your small business<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Form 944 is an important tax form for small business owners to understand and use correctly. Whether it\u2019s the calculations or understanding your eligibility, it\u2019s reasonable if you feel overwhelmed by this (and other) tax forms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Get back to doing what you love and let our experts lighten your load, in person or virtually, year-round \u2013 as always \u2013 backed up by the <a href=\"https:\/\/www.blockadvisors.com\/guarantees\/\">Block Advisors guarantees<\/a>. Our <a href=\"https:\/\/www.blockadvisors.com\/small-business-tax-preparation\/\">taxes<\/a>, <a href=\"https:\/\/www.blockadvisors.com\/small-business-bookkeeping-services\/\">bookkeeping<\/a>, <a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\">payroll<\/a>, <a href=\"https:\/\/www.blockadvisors.com\/business-formation-incorporation-services\/\">incorporation<\/a>, and <a href=\"https:\/\/www.blockadvisors.com\/beneficial-ownership-reporting\/\">beneficial owner reporting<\/a> services are designed with small business owners like you in mind.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Speak with a <a href=\"https:\/\/www.blockadvisors.com\/find-a-pro\/\">certified small business tax pro<\/a> today to get help with tax calculations, filing support, or formula assistance.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.blockadvisors.com\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"436\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1024x436.jpg\" alt=\"Block Advisors by H&amp;R Block Logo\" class=\"wp-image-7233\" style=\"width:250px\" srcset=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1024x436.jpg 1024w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-300x128.jpg 300w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-768x327.jpg 768w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1536x655.jpg 1536w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1200x511.jpg 1200w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1600x682.jpg 1600w, https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4.jpg 1800w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>If you\u2019re a small business owner, you may have received a notice from the Internal Revenue Service (IRS) that says\u2026<\/p>\n","protected":false},"author":1,"featured_media":7457,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1171],"tags":[],"class_list":["post-7455","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-small-business-tax-prep"],"acf":[],"yoast_head":"<title>Form 944: A guide for small business owners | Block Advisors<\/title>\n<meta name=\"description\" content=\"Learn about IRS Form 944, Employer&#039;s Annual Federal Tax Return. Block Advisors explains who must file the 944 form and share instructions.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/form-944\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Form 944: Definition, instructions, and who needs to file it\" \/>\n<meta property=\"og:description\" content=\"Learn about IRS Form 944, Employer&#039;s Annual Federal Tax Return. 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