{"id":822,"date":"2021-03-29T06:30:00","date_gmt":"2021-03-29T12:30:00","guid":{"rendered":"http:\/\/smallbusiness.hrblock.com\/?p=822"},"modified":"2024-05-15T10:57:33","modified_gmt":"2024-05-15T16:57:33","slug":"things-consider-when-setting-employee-compensation-levels","status":"publish","type":"post","link":"https:\/\/www.blockadvisors.com\/resource-center\/small-business-owners\/things-consider-when-setting-employee-compensation-levels\/","title":{"rendered":"Defining employee compensation and taxable wages"},"content":{"rendered":"\n<p>Deciding how much a new employee is paid can be one of your tougher challenges as a small business owner. You want the best candidate you can find and attract that individual with a number that will get their attention.<\/p>\n\n\n\n<p>You\u2019ll need to find the sweet spot \u2013 the salary that will appeal to someone with your desired qualifications, yet leaves some room for negotiation. But, before you make the decision to hire, you should brush up on common tax-related concepts related to employee compensation so you can better determine what that final salary will be.<\/p>\n\n\n\n<p>Here are common questions and answers related to the tax aspects of setting employee compensation:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-are-taxable-wages\">What are taxable wages?<\/h2>\n\n\n\n<p>The first and one of the most common questions related to employee compensation and taxes is \u201cwhat are taxable wages?\u201d Taxable wages are&nbsp;the salaries and hourly wages paid to your employees. Not sure what type of payments apply? The following employee payments are considered taxable:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large\"><img decoding=\"async\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2021\/03\/Determining-employee-compensation.jpg\" alt=\"determining employee compensation \n\"\/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Commissions<\/li>\n\n\n\n<li>Employee wages, including overtime&nbsp; &nbsp;<\/li>\n\n\n\n<li>Certain stock options, such as stock options exercised under a nonstatutory stock option plan<\/li>\n\n\n\n<li>Tips&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>There are also non-taxable wages <strong>not<\/strong> subject to tax withholding, like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Expense reimbursement under an accountable plan<\/li>\n\n\n\n<li>Holiday or birthday gifts, other than cash, with a low fair market value<\/li>\n\n\n\n<li>Payments in the nature of workers\u2019 compensation<\/li>\n\n\n\n<li>Health insurance provided by the employer<\/li>\n<\/ul>\n\n\n\n<p>You might be wondering if it\u2019s possible to provide a tax-free employee bonus. This answer is no, a bonus is always taxable to the employee.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-are-payroll-tax-expenses\">What are payroll tax expenses?<\/h2>\n\n\n\n<p>The next common question is \u201cwhat are payroll expenses?\u201d<\/p>\n\n\n\n<p>Payroll&nbsp;expenses is the sum you pay to employees for their labor, as well as associated&nbsp;expenses&nbsp;such as employee benefits and payroll&nbsp;taxes. This is an important definition to note because you should consider your overall payroll expense when hiring a new employee. Long story short, your employee\u2019s salary is just one part of that overall number\u2014taxes, commissions, stock options and more all play into the total sum.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-payroll-taxes-deductible-amounts\">Payroll taxes-deductible amounts<\/h2>\n\n\n\n<p>Payroll taxes and deductible amounts for various benefits all affect your employee\u2019s take home pay amount. If your new employee is new to the working world, this may be news to them. If you think this might be a first job for your employee, it may help to mention this concept. These types of payroll deductions include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Income tax withholding<\/li>\n\n\n\n<li>Social Security tax withholding<\/li>\n\n\n\n<li>401(k) plan retirement contributions<\/li>\n\n\n\n<li>Court ordered wage garnishments<\/li>\n\n\n\n<li>Court ordered child support payments<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-are-employee-advances-taxable\">Are employee advances taxable?<\/h2>\n\n\n\n<p>Employee advances are sometimes provided to employees to give them access to their paycheck before the normal payday. So, \u201care employee advances taxable?\u201d Here\u2019s the answer\u2026 Because a&nbsp;salary&nbsp;advance is&nbsp;money&nbsp;that would&nbsp;normally&nbsp;be part of an employee\u2019s wages, you&nbsp;must withhold appropriate taxes; and your employee must pax tax on the advance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-else-should-you-consider-while-determining-employee-compensation-levels\">What else should you consider while determining employee compensation levels?<\/h2>\n\n\n\n<p>Here are some things for you to ponder while you\u2019re making this decision about how much to compensate a new employee:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-assess-your-actual-needs-carefully-and-realistically\">1 &#8211; Assess your actual needs carefully and realistically<\/h3>\n\n\n\n<p>Hire an applicant who is an ideal fit, and who demonstrates skills from previous positions. But, before you can begin to shape that job and its pay, you need to be very clear on what your company or department needs, and whether you have the budget for it.<\/p>\n\n\n\n<p>Consider if you\u2019re hiring an independent contractor vs. a full-time employee where you may have additional costs (e.g., medical\/dental benefits). If you do go the employee route, you\u2019ll need to collect a Form W-4 from each employee.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-include-intangible-benefits-in-job-listings\">2 &#8211; Include intangible benefits in job listings<\/h3>\n\n\n\n<p>If you\u2019re hoping to interview the very best-qualified and most-motivated applicants for any position, factors other than compensation are important. Advancement opportunities, a welcoming company culture and work\/life balance benefits like flexible hours, family-related time off and other perks can make all the difference to the most desirable potential hires. Mention these prominently in your listings.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-be-creative\">3 &#8211; Be creative<\/h3>\n\n\n\n<p>Today\u2019s workers are looking for extras more than they were even 20 years ago, when the \u201cbig\u201d benefits were more generous \u2013 and economically possible. If an applicant is considering two comparable jobs, even a minor difference can tip the scales. You never know what\u2019s going to be important to prospective employees.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-consider-your-competition\">4 &#8211; Consider your competition<\/h3>\n\n\n\n<p>Spend some time researching what other companies in your market area are offering for similar positions. Your compensation package should compare well with other local employers. If competition for outstanding applicants is fierce in your market, additional stimulants \u2013 like hiring bonuses, use of a company car, and a spacious office \u2014 may give you an edge over your competitors.<\/p>\n\n\n\n<p>Employees are a cost center for you, but the right ones can have enormous impact on your profits, too. Having highly productive and talented employees at every level directly and positively affects your bottom line.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-get-help-with-new-hire-tax-matters\">Get help with new-hire tax matters<\/h2>\n\n\n\n<p>If you\u2019re considering hiring a new employee or multiple employees this year, it might serve you well to consult a Block Advisors <a href=\"https:\/\/www.blockadvisors.com\/small-business-tax-preparation\/tax-pro-services\/\">small business certified tax pro<\/a>. While they can\u2019t advise you on human resource-type questions, they can help you when it comes to taxes. Plus, if you need help with <a href=\"https:\/\/www.blockadvisors.com\/small-business-bookkeeping-services\/\">bookkeeping<\/a> and&nbsp;<a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\">payroll<\/a>, you\u2019ll find we offer services year-round, so you can get back to doing more of what you love!<\/p>\n\n\n\n<p><a href=\"https:\/\/www.blockadvisors.com\/find-a-pro\/\">Make an appointment<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Deciding how much a new employee is paid can be one of your tougher challenges as a small business owner.\u2026<\/p>\n","protected":false},"author":1,"featured_media":4953,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1236,1172],"tags":[],"class_list":["post-822","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-build-your-business","category-small-business-owners"],"acf":[],"yoast_head":"<title>Employee Compensation Tax Considerations | Block Advisors<\/title>\n<meta name=\"description\" content=\"Deciding how much to pay a new employee can be challenging, Block Advisors has everything you need to know when setting wages and how it may affect your taxes.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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